Regatta meetings are scheduled for the following dates in 2017 on the third Tuesday of each month;
17 Jan; 21 Feb; 21 Mar; 18 April; 23 May 20 June.
Task list, priorities and due dates
| Task | Priority | Due date | Person | Done |
| Decide on ticket prices for 2017 | High | |||
| Decide on crew entry price | ||||
| Decide on refund policy | ||||
| Decide on car parking and bus/transportation price | ||||
| Decide on how we are taking payments from crews and dongola racing | ||||
| Create flyers and posters (consider if we want a theme) | ||||
| Make sure safety plan is up to date including lost child procedure | ||||
| Organise food outlets | ||||
| Arrange for bar, licence and volunteers | ||||
| Ensure the boats needed for racing are repaired and ready | ||||
| Contact advertisers | ||||
| Get Landlord and Tenant permissions for the big day | High | Due Jan 31 | ||
| Obtain trophies from last year’s winners | ||||
| Engage regular suppliers | ||||
| Get formal permissions from the EA, Police and West Berks Council | ||||
| Contact non club member helpers and officials | Jan 11, 2017 | |||
| Assign people to tasks | 31 Jan 2017 | |||
| Fix dates and locations for meetings | 9th Jan | 11 Jan | ||
| Call for volunteers | ||||
| Ensure gazebo booking is organised | High | 31 Jan | Nick Bubb | 11 Jan |
| Areas of work | Who | |||
| Safety | Jessica Fowler and Sara Benbow | |||
| PR | Amy Dziedzicki | |||
| Sponsorship | Lorraine | |||
| Advertising | Lorraine | |||
| Programme | Lorraine | |||
| Race Control | Simone/Alison/Pamela | |||
| Logistics/set up | BB | |||
| Catering/stalls | BB | |||
| Signage | Roger | |||
| Permissions | BB | |||
| Tickets and Gazebos | Nick Bubb | |||
| Course laying | Ian Smith | |||
| Bar | Vanessa and Kirsty | |||
| Finances | John | |||
| Dry Side innovation | TBA | |||
| Wet Side | Alastair/Stuart/Andy/Roger |